Email-to-Quote Agent for
Travel DMCs

Automated quotation for travel DMCs — from inbound email to formatted
quote, without a human in the loop.

The Email-to-Quote Agent is an AI automation that sits natively inside your ERP — whether Odoo or any other platform — and reads inbound B2B travel enquiries, extracts all relevant booking parameters, applies your live pricing rules, and generates a professional quotation routed to your sales team for one-click approval.

No manual reading.
No template filling.
No rate sheet hunting.

How It Works

From inbound email to formatted quotation in five automated steps.

Email ingestion

The agent continuously monitors your enquiry inbox. When a new B2B request arrives from a travel partner or agent, it is automatically captured and prepared for processing.
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Natural language extraction

Using NLP, the agent reads the enquiry like a trained travel consultant. It extracts key details such as destination, travel dates, passenger count, room type, and service requirements.
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Live pricing pull

The system retrieves pricing directly from your ERP rate cards, supplier contracts, and margin rules. Every quotation uses the latest rates and pricing logic maintained inside your platform.
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Quotation generation

A professional quotation is automatically generated using your branded template. All extracted parameters and live pricing are combined into a complete, ready-to-review document.
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Approval routing

The generated quote is routed to the assigned sales executive for review. With a quick check and a single click, the quotation can be approved and sent to the partner.

What It Connects To

A single agent that sits inside your existing infrastructure.

ERP

Native integration with Odoo — or adaptable to your existing ERP platform. Quotes become sale orders on approval, connected to your existing workflow.

Pricing Engine

Pulls from your live rate cards and margin rules maintained inside your ERP — no external spreadsheets, no stale data.

CRM

Each enquiry is automatically logged against the relevant partner or agent record. Full enquiry history, no manual entry.

Invoicing

Quote approval triggers the downstream finance workflow automatically — no manual handoff between sales and finance.

Email Inbox

Works with standard business email via IMAP/SMTP — no inbox migration, no new email platform required.

What It Does Not Do

The agent does not send quotes directly to your partners without human review. Every quote routes to a sales executive first. Complex or unusual requests — multi-leg itineraries, bespoke group requirements, anything outside your standard pricing structure — are flagged for human handling, with all parameters already extracted so your team handles only the judgment call, not the data entry.

Technical Specifications

ERP Compatibility Natively built for Odoo 16, 17 and 18 — integration available for other ERP platforms on assessment
Email Compatibility Standard IMAP/SMTP — works with your existing business email setup
NLP Engine Trained on B2B travel enquiry formats — handles natural language variation across partner communication styles
Output Format PDF quotation generated in your branded template
Languages English primary — multilingual support available on request
Implementation Timeline 8–12 weeks from discovery to go-live

Fits With

fits-with

Autonomous Booking Bot

automates booking confirmation and end-to-end processing once a quote is accepted

Travel Reconciliation Bot

automates invoice matching and commission reconciliation, eliminating the month-end finance scramble

Bodhify

gives your sales team instant conversational access to destination guides, supplier contracts and rate history, all from within your ERP

Who This Is For

Mid-market and enterprise travel DMCs and tour operators handling significant B2B enquiry volume — typically 30 or more enquiries per day — who need to reduce quotation turnaround time, eliminate manual pricing errors, and redirect their sales team's time toward relationship work that requires human judgment.

If your operation runs fewer than 20 enquiries per week, we will tell you honestly if this is not the right fit for your current stage.

Ready to Automate Your Quotation Workflow?

See how the Email-to-Quote Agent works with your pricing, your templates, and your ERP.
Book a Demo
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Frequently Asked Questions on AI Agents

Does this only work with Odoo?

What happens with complex enquiries the agent cannot handle confidently?

Our partners write enquiries in different formats — will it still work?

What does implementation involve for our team?